Full Time
GENERAL SUMMARY
- Lead and perform duties related to the facilities and security efforts of the company. Perform a variety of duties involved in the repair and maintenance of buildings, facilities, and grounds. Ensure that the company’s physical assets are maintained in a way that provides a clean, safe, and effective environment that meets the company’s programs, mission, vision, and core values. Ensure compliance with applicable building, fire, and emergency codes, as well as all regulatory standards.
- Responsibilities include maintenance, space planning, design and construction, landscaping, and leasing for all Agency locations.
ESSENTIAL JOB FUNCTIONS*
- Procure, review and compare quotes for necessary contracted work.
- Enter and track all work orders in electronic facilities software.
- Manage, supervise and coordinate contractor work for all third-party vendors (plumbing, electrical, HVAC, general contractors, etc.).
- Plan and oversee all building work and /or renovations.
- Respond appropriately to facility emergencies or urgent issues as they arise.
- Ensure safe work practices are in place and consistently followed by all facilities, maintenance staff, and sub-contractors.
- Provide oversight to Agency safety policies and procedures according to all licensure and accreditation standards including local, state and federal OSHA requirements.
- Ensure compliance with applicable building codes, fire and emergency codes, regulatory and other required regulations.
- Leads the Safety Committee and Program Safety Officers, to ensure compliance with all safety requirements, provide reports and make recommendations for safety trainings.
- Provide guidance for all departments in addressing and rectifying potentially unsafe work conditions or practices.
- Develop objectives that meet quality assurance, safety, environmental and infection control standards.
- Establish and monitor a preventive maintenance program that will promote a sense of well-being and esthetic appeal for residents, program participants, and staff.
- All other maintenance functions as required.
- Serves as a mandated reporter of suspected cases of abuse and/or neglect to the Disabled Persons Protection Committee (DPPC).
- Preparing facilities for changing weather conditions
PREPARATION, KNOWLEDGE, SKILLS & ABILITIES
- Undergraduate degree in business management or related experience preferred.
- At least 5 years’ progressive experience in the field of facilities management.
- Strong understanding and knowledge of mechanical, electrical and plumbing systems and equipment, as well as familiarity with permitting processes and procurement.
- Strong working knowledge of all licensure and accreditation standards as well as local, state and federal OSHA requirements.
- Excellent problem-solving skills.
- Excellent written and oral communication skills.
- Strong computer skills and Microsoft Office
- Self-starter and team player.
- Must be organized and provide deliverables in support of project plans.
- Ability to prioritize and manage multi-functional tasks.
- Ability to work effectively under pressure, and against strict time constraints.
- Ability to use standard powered and non-powered tools.
- Must be able to travel to various work-site locations on demand. Valid driver’s license in the state of Massachusetts.
OTHER DUTIES AND RESPONSIBILITIES
- Performs additional duties, as assigned.
COMPETENCIES
- Leading/Directing Others: Exhibits confidence in self and others; provides vision and inspiration to peers and subordinates; lays out work in a fair, well-planned, and organized manner; inspires, motivates, challenges and provides support to others to perform well and fulfill the vision; accepts feedback from others; gives appropriate recognition to others; is a clear communicator.
- Total Quality Management: Is dedicated to providing the highest quality services which meet the needs and requirements of internal and external customers; is committed to continuous improvement through empowerment and performance management; creates a learning environment leading to the most efficient and effective work processes.
- Vision and Purpose: Demonstrates a compelling and inspired vision or sense of core purpose; creates milestones to rally support behind the vision.
- Adaptability: Able to deal with frequent change, delays, or unexpected events; manages competing demands; changes approach or method to best fit the situation; inspires others to be adaptable to change.
- Ethics, Values and Diversity: Promotes an appropriate and effective work environment and strives to ensure that the agency’s core values and beliefs are applied during all circumstances; genuinely cares about people; deals effectively with all races, nationalities, cultures, disabilities, ages, lifestyle choices and genders; supports equal and fair treatment and opportunity for all; adheres to and promotes the Americans with Disabilities Act (ADA); advocates for the rights and interests of individuals with disabilities to maximize their potential in the programs and communities of their choice.
- Integrity and Trust: Is respectful, truthful, and transparent; keeps confidences; takes ownership and responsibility for decisions and outcomes.
- Problem Solving and Judgment: Probes all useful and constructive sources to find pertinent answers; can analyze issues, identify problems and work toward appropriate solutions; collaborates with others or as part of a team; displays willingness to make decisions; makes timely decisions; exhibits sound and accurate judgment.
- Oral and Written Communications: Speaks clearly, appropriately and effectively with a diverse group of individuals; is an active listener and gets clarification when necessary; participates constructively in meetings; is able to write clearly and succinctly; is able to communicate clearly in a variety of settings and situations.
SUPERVISORY RESPONSIBILITY
- Supervises general contractors.
WORKING CONDITIONS/PHYSICAL DEMANDS
- Ability to lift a minimum of 50 lbs.
- Willingness to work outside in any weather condition.
- Ability to travel regularly between sites and be available to respond to facility emergencies
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.
*External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.