Job Category: Program Support: UFR Schedule A: Accounting/Clerical/Support
Reports to: Director of Finance
Time required: Full-time, day time hours, with some evening/weekend hours as needed
Summary:
Reporting to the Director of Finance, the Junior Accountant is responsible for ensuring that all financial information is appropriately and accurately recorded in the accounting system. S/he/they have solid accounting knowledge and are responsible for accurate billing practices, analyzing and monitoring aging reports and improving upon current procedures. S/he/they are also responsible for managing daily accounting tasks, general ledger reconciliations and other support as necessary to the finance department.
Major Duties/Responsibilities:
Contract, Grants, Donor & Revenue administration:
- Maintain contribution revenue schedule and donor accounting.
- Coordinate with and administer agreements/contracts with various Commonwealth agencies and LEA’s as related to specific revenue categories.
Accounts Receivable:
- Using lead revenue schedules prepare, generate and send client invoices as appropriate
- Conduct accurate and appropriate recording and analysis of revenue accounts
- Accurately apply payments, deposit funds and maintain precise payment records
- Actively investigate, reconcile and resolve customer account and payment discrepancies
- Analyze and monitor aging reports, conduct collection calls as necessary
- Conduct accounts receivable rollover to ensure that accounts receivable ledgers and journals reconcile
General Accounting administration:
- Document, analyze, reconcile and maintain complete and accurate supporting information for all financial transactions to include lead workbook/spreadsheet schedules.
- Prepare journal entries to ensure all business transactions are recorded
- General ledger account reconciliations
- Assist in month-end and year-end close
- Ensure accurate and timely month and year-end close processes
- Ensure compliance with internal financial controls and procedures, and federal and state regulations
- Assist with preparation and coordination of the audit process
- Assist with other accounting projects
- Establish and maintain fiscal files and records.
- Improve systems and procedures where necessary.
Team Work:
- Establish and maintain positive working relationships with internal and external teams and individuals to promote and achieve the goals of the organization.
- Provide backup as necessary for accounts payable and payroll.
Other:
- Participate in ongoing in-service training and other mandatory staff meetings
- All other duties as assigned.
Position Requirements:
- Bachelor’s degree in Accounting from an accredited college.
- Three (3) years of relevant experience.
- Demonstrate effective communication and problem-solving skills
- Professional level verbal and written communication in English.
- Able to meet deadlines, without sacrifice of detail or accuracy.
- Ability to understand and comply with multiple regulatory requirements.
- Excellent capabilities and skills in problem analysis/solving, organization and recordkeeping, and time management.
- Proficiency in Microsoft Office Suite (especially Excel) and ability to use accounting software.